To ensure that event participants are pleased with the results of your engagement, we request the following provisions:
In preparation of event
- Formal emailed letter of speaker request on organization's letterhead identifying the events exact date, time and location.
- Free parking is provided
- Detailed directions to meeting room provided at least 1 week prior to event
- Speaker is offered advanced participation in all media related interviews
- If tickets are sold or donations are received for the event, immediately after event, speaker receives 50% of donation made with check payable speaker's selected nonprofit*
- Free event admission is given to speaker and speaker's assistants
- Any press releases mentioning event, must include link to speaker's website
- Speaker's assistant is given access to meeting room at least 1 week prior to event to survey setup areas
- Space provided for speakers Banner display
- Space provided for speakers Ad table
During event
- Theme music is played when speaker is being announced (music provided by speaker)
- Speakers provided bio is read
- Announcement is made that books are on sale
- If food is served, take home trays are provided for speaker and speaker's assistants
- Bottled water provided for speaker
- Participants complete provided Speaker Feedback Survey
- Speaker's assistants distribute flyers
- Speaker's assistants may take pics and simulcast event
Post event
- On organization's letterhead, letters of thanks with mention of value of in-kind donation of time and follow-up letters of recommendation provided, if requested
- Any press releases mentioning event, must include link to speaker's website
- Speaker is provided an emailed copy of all pics and videos for event for full unrestricted use
*Speaker may waive this condition
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